Camp Supplies

Camp Supplies

Camp supplies and equipment are shipped directly to your camp location prior to Day 1. This reference guide covers everything in your camp supplies, including what each item is and what it's for. Use this alongside the Day 1 Setup Checklist and Camp Closeout Checklist in your Camp HQ for step-by-step instructions on unpacking, tracking, and returning supplies. Questions? Tag @logistics on Slack.

Supplies Instructions

airtable-logo Day 1: Unpack & Inventory Supplies, Update the Airtable

Pull up the Supplies Tracker interface and complete the following by end of Day 1:
  1. As you unpack each item, check the Quantity field to confirm you received the correct amount.
  1. Reference the Purpose field if you're unsure what an item is for.
  1. Set the Item Status - Camp Set Up field to one of the following:
      • Unboxed - Sufficient: You received the full quantity.
      • Insufficient/Missing: You didn't receive enough, or the item is missing entirely. Notify @Ella Kennedy and @logistics on Slack immediately so we can send replacements ASAP.
Ensure all items have a status by end of Day 1.

🔁 Days 2-10: Daily Camp Maintenance

  • Distribute snacks throughout the day (save popcorn for Wednesday Speaker Series).
  • Keep shared spaces clean and wipe down tables daily.
  • Ensure scholars have access to supplies they need for that day's activities.

airtable-logo Day 8-10: Pack Up, Update the Airtable

Starting on Day 8, you can begin preparing supplies to be shipped back. In the Supplies Tracker, items are grouped by the End of Camp Process field. This list provides a detailed explanation of each possible value for this field.
Send Back
Pack up and change Item Status - End of Camp → Sent Back.
Keep
Do not ship back. Give to scholars, staff, or the location host, or discard.
Change Item Status → Kept. Note: Do not leave items at the location without your host's permission.
Keep or Send Back
You may do either. Update Item Status to reflect what you did.
Send Back If Extra
Only ship back if there are left over supplies after every scholar has received one (e.g. rubber ducks, certificates). Update Item Status to reflect what you did.
Record Quantity Sent Back
Note the quantity being shipped back in the Quantity Sent Back field.
Shipping Details: The Kode With Klossy logistics team will reach out on Slack during the second week of camp with the nearest FedEx location and any other details needed to coordinate drop-off of supplies and devices. Reach out to @Ella Kennedy and @logistics with any questions.

Supplies List (also in your camp’s Airtable base)

General Supplies

  • Scissors: General use.
  • Digital Clock: Use this if your camp space doesn’t have any clocks.
  • Sticky dots and tape: For hanging things up.
  • Shipping tape: For sealing shipping boxes at the end of camp.
  • Pens: For you and your scholars.
  • Sharpies & poster markers: For labeling and anchor charts.
  • Expo markers (dry erase): For use on the whiteboard in your space.
  • Journals: One per scholar for notes and self-reflection. Pro tip: encourage scholars to personalize with doodles and stickers!
  • Mini whiteboards with markers (pack of 30): One per scholar, for games, checks for understanding, and brainstorming.
  • Index cards (pack of 300): For learning zones, games, notes, or shoutouts.
  • Blank Folded Cards: Use these to share gratitude and kind messages with the location hosts and/or camp mentors.
  • Big easel Post-It paper (pack of 2): For anchor charts and brainstorming.
  • Name tent: Give one to each scholar to place at their seat, and encourage them to decorate them!
  • Name tags: Use for the first few days of camp and when visitors arrive. Ask scholars to add pronouns!
⚠️ Do not apply name tags to laptops. They don't come off cleanly and make refreshing devices for the next camp more difficult.

Instructional Supplies

  • Directional posters: Hang on Day 1. Help scholars navigate the building on arrival.
  • Banner(s): Hang up on day 1. Each camp will receive a banner/large poster to hang in their space to create a sense of “home base.” If possible, please hang in a prominent place that scholars can take photos of/capture as a memento.

Tech Supplies

  • Projector: Included at select camps only.
  • Security lockdown cable: Included at select camps only. Use to secure the projector if one was sent. The combination for the lock is 1519.
  • JBL Speakers / Beats: Included at select camps only.
  • USB-C flash drive: Included for locations running consecutive camps. Used to clear laptop memory between camps. More instructions to follow.
  • 25' HDMI cable
  • 25' extension cord with tri-tap
  • Power strips / surge protectors
  • Presentation clicker: For use during instruction.
  • Mobile cleaning cloths: For cleaning and sterilizing technology.
  • USB-C adapter
  • Zip ties: Use when shipping back the laptop pelican cases to ensure secure closure.
  • Gaffer's tape: Tape down any cords that may pose a trip hazard.

Health & Safety

  • Hand sanitizer (pack of 2)
  • Paper towels (2 rolls)
  • Pads & tampons
  • Clorox or Lysol wipes (pack of 3)
  • To-go containers, cutlery, & paper plates
  • White printer paper
  • Tissues (pack of 4)
  • Mini first aid kit
Please support your location host in keeping the space clean. Wipe down tables each day and encourage hand washing and sanitizing before snacks and meals.

Printed Supplies

  • Graduation Certificates: During the graduation ceremony, each scholar will receive a personalized certificate to commemorate their hard work and learning!
  • Conversation Packs: You’ll receive sheets of cards to use as conversation starters during the mentor lunch in Week 1 of camp. Please cut the cards and distribute them to tables before mentors arrive. More information can be found in your camp-specific integrations doc.
  • Empty Cardstock with KWK Branding: We shipped you some empty cardstock with KWK branding for you to jazz up the camp space. It’s a good idea to make directional signage to hang up, label where your snacks are, or anything else!
  • Day 1 Set Up Checklist: This resource is also available online, but is printed to help you easily check off your tasks for Day 1.

Camp Magic

  • Stickers: Pass out Day 1. Encourage scholars to stick them on water bottles, laptop cases, phones — wherever!
  • Water bottles: Pass out Day 1. Encourage scholars to hydrate and personalize with markers and stickers.
  • Tote bags: Pass out Day 1. Encourage scholars to personalize with markers.
  • Snacks: Enough for ~2 snacks per day per scholar. Put out only what's needed each day — they go fast!
  • Rubber ducks: Distribute around Day 3 or 4. A nod to "rubber duck debugging" — a technique for working through a problem by explaining it out loud. Make it a moment! See the Rubber Ducks resource for more info!
  • Pitch Party decorations: Party supplies and hats to distribute during Pitch Party. Make it special!
  • Party Hats: Each camp will receive a pack of party supplies and party hats to be distributed during Pitch Party! These should be used to build excitement and make Pitch Party a really special moment.
  • Graduation ceremony decorations: Pennants and a congrats banner for Demo Day.
🍿 Snack Suggestion: Save the popcorn for Speaker Series every Wednesday!