Guidance on your camp's folder structure and how to organize materials for your team and scholars. Use this to understand where to store slide decks, recordings, and resources, and how to keep your digital workspace organized throughout camp.
Folder Structure Overview
Your Google Drive folder is pre-populated and structured to make your life easier. Use the Team Folder for internal materials and the Scholar Folder for resources you want scholars to access. The more organized you are from Day 1, the smoother your camp will run.
Your camp's main folder is divided into two subfolders with different permissions:
Scholar Folder Contents
📂 Capstone Project Materials
What's in it: The Capstone Project templates that scholars will copy
Purpose: Centralized storage for all capstone-related materials
Documents scholars will copy:
- Capstone Design Journal Template
- Pitch Party Template
- Demo Day Template
Your job: During the capstone process, direct scholars to create a copy of the templates in this folder to save their work in an accessible location.
📂 Content Collection
What's in it: Empty at the start—Content IAs and scholars add photos/videos here throughout camp
Purpose: Collect camp memories, screenshots, photos, and videos for storytelling and community building
Your job (Content IAs): Upload daily content following the guidance in Content Capture. Scholars can also add their own photos/videos if they want.
📂 Slide Decks (Scholars’ Version)
What's in it: Empty at the start—Instructors add scholar-facing slide decks here daily
Purpose: Share lesson slides with scholars (without speaker notes) so they can review content.
Your job (Instructors):
- Make a copy of each lesson's slide deck from your Mainframe
- Remove speaker notes and any team-only content
- Save the clean version here
- Decide whether to share before or after each lesson (based on scholar needs)
📄 Quick Links
What it is: A living document with all essential links and daily announcements for scholars
Purpose: Give scholars one place to find everything they need, including the curriculum site, Zoom links, slide decks, recordings, and other daily resources
Your job (Instructors/VCC): Update this daily with:
- Links to that day's slides, recordings, and practice activities
- Any announcements or reminders
- Resources for homework or extensions
Team Folder Contents
📂 House Folders (💻 Virtual camps only)
What's in it: House Mainframe slides and templates for specific camp moments
Purpose: Each House's IAs can store House-specific materials like:
- Mainframe slides
- Copies of Culture of Tech slides
- Brain Break or review session materials
- Capstone project resources for their House's groups
Your job: IAs should organize their House materials here so they're easy to find and share with their co-IA.
📂 All Collab Meetings
What's in it: Meeting templates for your collaboration meetings
Meeting types included:
- Pre-camp role-specific meetings (Instructors/VCC, House IAs, etc.)
- Pre-camp whole team collaboration meeting
Your job: Use these templates during collaboration meetings to take notes, assign action items, and document decisions.
📂 Instructor Slides
What's in it: All Mainframe slide templates, a folder for Capstone Project Slides, EOD Team Huddle template slides for Virtual camps, and other camp moment slides like the Welcome to KWK and Rubber Duck Introduction Slides
What are Mainframe Slides? Comprehensive slide decks that cover your entire camp day from start to finish in a single presentation. Instead of juggling multiple slide decks for brain breaks, lunch, lessons, and closing circles, you run your entire day from one deck.
Your job: Customize each Mainframe deck by adding your lesson slides and adjusting for your camp's schedule.
📂 Lesson Recordings (💻 Virtual camps only)
What's in it: Empty at the start—VCC uploads recordings here after each day
Purpose: Store all Zoom recordings from camp so scholars can review lessons they missed or want to revisit.
Your job (VCC): At the end of each day, download recordings from Zoom Cloud and upload them here. See VCC Guide for detailed instructions.
📄 Camp HQ
What it is: Your operational hub for all camp information including camp details (zoom account logins for virtual camps and camp location details for in-person camps), checklists, and your daily agendas.
Your job: Thoroughly review the information in the document before Day 1 of camp and bookmark it for quick reference. Customize daily by adding lesson details, resource links, team coordination notes, and timing adjustments. See the Daily Agenda resource for detailed instructions.
Best Practices for Keeping Drive Organized
✅ DO
- Use descriptive file names (e.g., Day 4 - JavaScript Functions)
- Delete old drafts
- Check sharing settings
- Update Quick Links daily
- Create subfolders when necessary
- Spend 5 minutes at the end of each day to tidy up
❌ DON’T
- Put team-only materials in Scholar Folder
- Create duplicate folders
- Forget to remove speaker notes for scholars
- Let it get messy
Frequently Asked Questions
Q: Can scholars see anything in the Team Folder?
A: No. The Team Folder is only shared with your instructional team.
Q: Should I share the Scholar Folder link with scholars on Day 1?
A: Yes! Add it to Quick Links and Slack so scholars always know where to find resources.
Q: What if I accidentally delete something important?
A: Check your Google Drive trash. You can restore deleted files within 30 days. If you need help, contact @curriculum-instruction on Slack.
Q: Can I reorganize the folder structure?
A: You can add subfolders within the existing structure, but don't delete or rename the main Team/Scholar folders—this could break permissions.
Q: How often should I update Quick Links?
A: Daily! Add each day's slides, resources, and announcements so scholars always have current info.